If you hold regular meetings with clients and have to organize few meeting rooms, you already know how hard and complicated this can quickly turn out. Double bookings and improper scheduling are just some of the common problems you will face. Fortunately, there are many conference and meeting room software solutions available, which can help you avoid mistakes, while at the same time save time and money.

The easiest way to make sure your meetings are optimally organized and you will avoid any complications is to add display in front of every meeting room showing visitors whether the room is free or occupied. There are many apps developed for that purpose and available for iPad, but here I have gathered the 4 most popular among these.


Meeting Room

The Meeting Room iPad app makes it incredibly easy to track meeting room usage and display beautiful dashboard, which can be used to inform your employees and customers about the particular meeting. It also enables users to easily book meetings and get complete schedule for the meetings for 3 days with just one click. This iPad app is available for download for $19.99 on the App Store.

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Book a Room

This iPad app makes it incredibly easy to book meetings fast, display whether the meeting room is available or booked and help you avoid double-bookings. The app can be connected directly to MS Exchange server and be fully synchronized with MS Outlook. The main disadvantage of this app is that it doesn’t allow users to access the complete schedule directly from it. The Book a Room iPad app is available for free in iTunes.

Event Board Pro

EventBoard Pro

EventBoard Pro relies on the latest cloud computing technologies to make meeting room management fast and simple. Using iPad apps based on cloud technology should make the setup process faster and a lot more efficient. EventBoard Pro is packed with all features you need to efficiently manage your meeting rooms, as well as plenty of graphic themes to match your brand. The EventBoard Pro iPad app is free for download, but you need to sign up for EventBoard Pro account to be able to get full functionality, starting from $10 a month.


Pronestor Display Free

Pronestor Display Free is yet another meeting room management solution, which uses cloud computing technologies. It needs MS Exchange Server, while every conference room has its own resource mailbox. Once everything is setup, the Pronestor Display Free app will get all bookings and activities for one particular room on your iPad. The Pronestor Display Free really offers centralized management of all your meeting rooms, so it’s much easier to manage multiple events. The app is available for free on iTunes, but to start using it you need to sign up for account at Pronestor.com.

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