What is screen sharing? Screen Sharing 101

New to screen sharing? Not to worry. Screen sharing is a simple and powerful way to collaborate instantly with people across the globe. You’ve come to the right place to get started

So, what is screen sharing exactly? Screen sharing software allows people from a variety of locations view another computer screen in real-time.

When you share your screen, your guests can see exactly what’s happening on your computer desktop at the time it is happening. You can show documents, websites, presentations, videos, or anything else you can display on your computer screen. Your guests will be able to see you type, move items, and interact with anything as you would normally on the computer.

  • Why use screen sharing?

Screen sharing is an affordable way to get on the same page with others faster, adding a visual element to any conference call. Instead of each caller looking at their own documents or screens, everyone can come together around the same visual aid, live during the call. Groups can spread information more efficiently with screen sharing.

In contrast to a static presentation, screen sharing can be much more dynamic. The host can move between documents and sites easily and quickly, and can customize their call for the guests’ needs. It’s a great way to share animated presentations in PowerPoint or Keynote because they will display exactly as you intend them to on your own machine. None of the details will be stripped via file transfer or external program.

You can also choose to use dual monitors to share one screen and organize your personal notes on an unshared window. Screen sharing offers the flexibility you need for any type of meeting.
And screen share meetings can happen at a moment’s notice, so you’re always prepared to collaborate when you need to. Most screen sharing tools also offer live text chat, so your attendees can send messages to the host and each other.

  • When is screen sharing used?

Screen sharing is a useful tool for any number of situations and industries. Have you considered screen sharing for the following purposes?

    • Training Sessions
    • Presentations & Reports
    • Sales Demos
    • Education & Online Courses
    • Team Collaboration & Remote Work

In many cases, it’s faster to jump on a screen sharing session than debate an issue over email or text message – screen sharing offers fewer opportunities for confusion or miscommunication.

  • How does screen sharing work?

Screen sharing typically works as follows:

The host downloads a software program that allows them to broadcast their computer screen to others that join the meeting. They share a link to their meeting guests, who join the meeting on their computers by clicking the link.

The host usually has to turn screen sharing on (“go live”) before anyone else can see their screen. Then, their live screen will appear on their participants’ screens. If the host has multiple monitors, the screen sharing software may ask which screen to display.

One important thing to note is that screen sharing is not video conferencing. Video conferences involve a live video and audio feed of the host (and potentially the meeting participants as well). Screen sharing does not show the host or their surroundings, but merely the contents of the desktop screen. When searching for online meeting vendors, make sure to determine if you need screen sharing, video conferencing, or both.

You’ll find that screen sharing is an excellent way to reach your colleagues and clients quickly and easily. Entrepreneurs to educators can find that screen sharing saves them time and money.

Don’t forget to sign up for a free trial of Web Meeting and test screen sharing for yourself today.