password management software - single sign on - workflow automationMany companies are excited about the idea of having single sign on (SSO) in their password management software. However, they are often afraid that the web applications they use won’t support it. This is an understandable concern. After all, one of the main draws to SSO is its convenience and ability to drastically cut the amount of time employees waste on numerous login screens, entering their passwords. If the needed web applications don’t support SSO, they might still require still require manual sign on. This would put a major damper on the convenience factor of SSO, especially considering the growing popularity of web and cloud-based applications.

But today’s advanced security options offer a solution to ensure that SSO can be used to access all of your applications, even those that don’t support SSO. For example, a password security system that includes single sign on workflow automation use a web recorder to capture your login sequences, saving them to a protected file that you can edit and use for SSO. Because you’re using a workflow sequence to automate login, you don’t need the web application to support SSO—it doesn’t even know you’re using it.

How Workflow Automation Works

When setting up workflow automation, the steps you take when logging into a web application or site are recorded, step-by-step, so that those steps can be saved and used to log you into all of your applications using your password management software. Once a sequence is saved, you can then publish it (so that your users can add their credentials and use it), visually edit it as needed (for updates, etc.), and synchronize workflows with passwords. This is a great time-saver as well, so that each user doesn’t have to record their own workflow or create an entirely new workflow should there be a change to the sequence.

How SSO Improves Security

Of course, convenience isn’t the only concern of businesses seeking out SSO. They also want a system that will provide enhanced security. Fortunately, workflow automation works with your security features, like multi factor authentication (MFA). The saved login sequence is protected just like your passwords are. In order to access their login sequences, the user must first authenticate with the SSO/password management system using MFA or a secure login.

With SSO workflow automation, all of your login information can be saved for use in your password management program, enabling you to take advantage of features like automated password resets, daily password tests, and emergency password controls (like the ability to immediately change a password in the event of an employee termination).

Workflow automation is a powerful tool in making SSO one of the most practical and effective password management options for businesses of all sizes, especially as more applications move to the cloud.

Are you in the market for password management software, including single sign on? Don’t forget to ask if the software vendor offers workflow automation. If you’d like to know more questions to ask, simply click the banner below to download our free guide: “10 Questions You Should Ask Your SSO Vendor”.