Save time and enhance productivity with keyboard shortcuts

Save time and enhance productivity with keyboard shortcuts

If you are like most entrepreneurs or solo-business owners you are always looking for ways to save time and learning a few keyboard shortcuts could be one of your time management tools. Reducing the amount of keystrokes and mouse clicks can add up to enhance your productivity and the are also easier than using your mouse especially when you are at the computer for extended hours. You may be surprised at how much time you lose because you are not using keyboard shortcuts. There are shortcuts for almost every action or application, even in GMail you can shave time. As a Virtual Assistant who lives on the computer in the digital world, saving time or creating time is essential for my productivity.

“Studies have found that moving your hand back and forth from the mouse to the keyboard is not only time consuming, it interrupts your typing rhythm – making you far less efficient, and leading to frustration (and mistakes!) when you have to constantly readjust hand placement.” Shortcut Library

Think about the multitude of actions it takes to highlight and copy text:

  • Interrupt your typing workflow to grab the mouse
  • Position your cursor
  • Highlight
  • Click copy
  • Reposition
  • Click again

Wouldn’t Ctrl + C and then V be so much simpler? One of my personal favorites is Alt + Tab to move between open windows. Here are just a few of the keyboard shortcuts (from Small Business Trends) we have compiled and there are many. If you would like the full PDF version, please email: info at aceconcierge dot net.

Keyboard Shortcuts | Productivity Enhancers

ESC – Current main function is to interrupt or cancel current process and/or program. (pressing Esc on websites that use jQuery to display photos is quicker than trying to click on the little ‘x’ in the top right hand corner.)

TAB – used to tab across the screen to the next tab stop. Provides a uniform/neat indentation.

SHIFT – shifts other keys into another mode. e.g. make letters capitals, use symbols above numbers

CTRL – performs special operations in conjunction with other keys.

Ctrl+A = Selects ALL texts/objects

Ctrl+B = Highlights all text in bold

Ctrl+C = Copies selected text/other object

Ctrl+V = Pastes text/image that has been copied

Ctrl+S = Saves document/file

Ctrl+Z = Undo previous action

Ctrl+Y = Redo any “Ctrl+Z” action

ALT – a modifier, this key alternates the functions of other pressed keys

Alt+F = Opens ‘file’ menu in an open program

Alt+F4 = Closes the open program

Alt+Spacebar = Opens the window menu of an opened program

Alt+Tab = Switches between open programs, from L to R

Alt+Shift+Tab = Will reverse the order of switching programs

Interacting with Text

Select text >> Press Shift+Right Arrow, Left Arrow, Up Arrow, or Down Arrow to highlight text

Ctrl+Shift+Arrow Keys do the same thing but more quickly, since the cursor is moving per new word now instead of per character

Shift+End to select the end of the line

Ctrl+C to copy selected text to the ‘clipboard’

Ctrl+X to cut selected text

Ctrl+V to paste copied text from the ‘clipboard’

Ctrl+Z to undo an action

Ctrl+Y to redo an action

Ctrl+Right Arrow (Move the insertion point to the beginning of the next word)

Ctrl+Left Arrow (Move the insertion point to the beginning of the previous word)

Ctrl+Down Arrow (Move the insertion point to the beginning of the next paragraph)

Ctrl+Up Arrow (Move the insertion point to the beginning of the previous paragraph)

Ctrl+A (Select all)

Ctrl+Delete (Delete the rest of the word, or entire word if cursor is placed at beginning)

Keep in mind that this is just the shortlist of keyboard shortcuts! How many have you mastered?