Why I Should Move My Business Accounting Software OnlineWhen most businesses begin, business owners use traditional no-frill accounting software that satisfies their current needs. What solidifies this decision is that traditional accounting software is readily available and relatively cheap. However, after operating for some time, business owners may decide to update or change accounting software versions and this is where a number of problems may arise. Dealing with version issues is the number one complaint that users have with traditional accounting software.

What benefits are there to continue using traditional accounting software?

A traditional accounting software is usually hastily chosen by new business owners, because they’re more concerned in running and improving its business by means of increasing revenue. For the demands of a small business owner, traditional accounting software is able to satisfy those demands because the software itself is an one-size-fits-all approach. Besides a few distinct features, it is not too far off to say that the majority of accounting software companies offer similar features but differ by user interface, usability, pricing, and customer support. In addition, your bookkeeper or accountant may be familiar with the accounting software that has been chosen.

What kind of problems will arise if I continue to use a traditional accounting software?

When your business grows, there may be a number of reasons in which you decide to renew or update your current accounting software. Contrary to what many people may think, traditional accounting software does not require you to upgrade to their newest version every year. They may seem to prompt you to update every year or warn you that several features will no longer be supported or available. However, it’s simply a widely known scare tactic that is employed by traditional accounting software.

There are several problems that can arise by continuing to use a traditional accounting software and you may have faced several of them yourself. It has been reported that customers of traditional accounting software have encountered several issues when upgrading to a new version:

  • While updating, data files become corrupted by an interrupted internet connection
  • While updating, errors prevent the previous version to be completely removed
  • When upgrading to a new version, files are not properly updated
  • When upgrading to a new version, old data files cannot be read by the new version
  • The new accounting software runs slow when multiple users are transferred over
  • The new accounting software is unable to locate certain files after the upgrade
  • Experiencing a licensing issue with the new accounting software
  • Missing backwards compatibility, denying you the ability to rollback software versions

Why should I change my accounting software?

The majority of traditional accounting software is built and stems from technology decades ago. It primarily uses a proprietary database that will after time slow down the performance due to reindexing issues and a lack of proper maintenance. If your business continues to grow at a rapid pace, your company may even require a server and IT staff to maintain a level of performance.

These issues are not considered when small businesses begin and it is hard to change because they become to rely on the traditional accounting software financial system. However, as their company grows they quickly realize that the accounting software that they’ve relied so heavily on, is no longer adequate and hindering the business from growing. If you have experienced these issues with accounting software versions, you may be trying to upgrade by adding additional features. However, this problem will keep popping up as your business grows. This is the reason that you should quickly nip the problem in the bud and avoid encountering these issues in the future.

As you may have already realized, you need a complete business management solution that helps your business to grow. Perhaps it is time to move to the cloud.

How is cloud accounting software better for my business?

Cloud accounting software completely removes the concern of having to deal with compatibility issues of different accounting software versions. New features and updates are applied instantaneously so that there are no interruptions to your daily business operations. A good cloud accounting software will only help your business grow, not limit it.

With cloud accounting software, it allows you as a business owner to manage several things at once and be able to handle day-to-day operations. With advancements made in cloud technology, it has enabled small business owners to take advantage of low monthly price instead of paying a high up-front cost that may lock the company in licensing contract.

A good cloud accounting software will also have a very easy user-interface that takes little time to learn. Almost as easy as managing your email inbox, cloud accounting software can keep your accounts up-to-date, record invoices, bills, and other financial transactions. Most importantly, cloud accounting software gives you and your team the advantage of being able to access the financial health of your business at any time. You and your team can collaborate and both log in at the same time without worrying about different versions.

This article originally appeared on Servora Blog and has been republished with permission.