file-syncing-best-practices|Photo Courtesy ofDepositphotos.com’re at home, working late into the night to finish an important project. That’s inevitably when you realize you’ll need a certain Excel file to finish — a file that’s only available on your office computer. This is where using a file syncing application can make life much easier, because it provides access to important documents from any location or device.

Some people think of file syncing as a collaboration tool, but file syncing and collaboration aren’t necessarily the same thing. For SMBs, it may be helpful to think of file syncing as a technology that can help people be more productive with their time, ensuring they have full access to important documents from any location or device so that they can work whenever they need to. File syncing can aid your productivity whether you’re a small business owner, a remote worker, or even an employee who’s in the office 8-5 every Monday through Friday, but would also like easy access to your documents without having to lug a computer home.

These three best practices can help small businesses get the most out of file syncing technology.

  1. Make sure a file syncing platform works alongside your other business tools: When evaluating a syncing solution, ensure that it works with your existing tools and platforms, including your operating systems and mobile devices. For example, will a file syncing application work with both your MacBook and your Android phone’s operating system?
  2. Know what files you’re syncing: Depending on how your system is implemented, it may be set to sync all of your files, or just your most important, current files. Striking the right balance depends on what’s most important to you: having access to data or tightly controlling its use.
  3. Automate your file syncing to save time: Some sync tools require you to add each document to a syncing folder, adding yet another task to your to-do list. If you have to think about it, you’re more likely to forget it, or it will be the last thing that you do. To save time, choose a service that allows for an automated, continuous sync.

If you follow these three best practices, file syncing should provide you with data access on a variety of devices, helping you to accomplish tasks quickly and ensure that you’ll be able to access important documents anywhere at any time.

We’d like to hear your thoughts. Does your business use file syncing technology? If so, what best practices do you recommend? Join the discussion below!