Traveling on business can be exhausting enough without having to worry about whether all the business expenses are being accurately kept track of and organized. Following some simple steps will help harried and busy executives, sales people, team leaders, and business owners to keep an efficient account of their business expenses. Keeping an accurate record of expenses during traveling for business can help a payroll company to reimburse a business traveler quickly once the trip is finished.
Business Credit Cards Make Keeping Track of Expenses a Breeze
There are numerous credit card options available for business travelers. Each major credit card company has multiple types of cards for businesses and traveling. The cards are multiple in number and many are tailored to suit specific travel needs for various types of business people. Some people who travel within the state they live and work in may benefit the most by investing in a business travel credit card that provides roadside assistance, upgraded car rentals and fuel rewards. These types of business cards, when used only for business, make it easy for a business traveler to submit his or her travel receipts to the individual’s company.
There are also business credit cards available for people who fly, stay in hotels often, and dine out for business purposes. Dining and hotel expenses will need to be reported to the business payroll company so the company can keep an accurate account of all the business expenses. People sometimes will also have the choice of using their own personal credit cards and receive the rewards and then report the expenses of a business trip to the payroll company.
Storing Receipts While Traveling
Storing receipts and making sure they do not get lost during traveling for business is often a worry for many people. Some people prefer to use electronic receipts. Electronic receipts are emailed to the person’s email address if the traveler uses a business credit card while traveling. The receipts can then be forwarded to the payroll company for easy submission of expenses.
If the individual does not use a business credit card while traveling, keeping receipts in a specified wallet or briefcase pocket is an ideal way to ensure that business receipts are not mixed with personal receipts. Busy travelers who are visiting one city after another may find it easiest to use electronic emailed receipts. This can help to make traveling more organized and more enjoyable.
What methods do you use to track business expenses when you travel? Share your small biz diamonds in the comments section below.
Haliegh Adams is a writer and a stay at home mom of one. In her spare time she loves to hike and find new trails to explore.