Create Business Systems

Wandering aimlessly in the entrepreneurial desert generates a destination unknown. You need processes, procedures and best practices to instigate change and growth in your business. Successful entrepreneurs aren’t about being willy nilly but instead, implementing systems for a well-defined and productive business machine: The Company.

“Business System Planning (BSP) is a method for analyzing, defining and designing an information architecture of organizations. The result of a BSP project is an actionable roadmap that aligns technology investments to business strategy.” Wikipedia

  • Direction and clarity will ensure a positive journey to your success.
  • Systematizing your business flow and daily operations is only part of the expansion channel.
  • Systems and plans help build momentum.
  • Systems help you to uncover your low-payoff activities
  • Systems allow you to teach others to do many of the daily tasks so you don’t need to wear all of the hats.
  • Systems save time and money

It is easy to get caught up and manage your business on auto-pilot; just taking care of whatever comes your way and some of yesterday’s hits but unless you clearly outline your objectives, something is bound to get lost in the shuffle.

“A system breaks down your businesses processes and sets verifiable checkpoints with expected outcomes for each task. Bulletproof business systems that boost profits while freeing up time and expenses.” Nick Reese

2 things you should have:

  1. Systems: Documentation of your processes/procedures for general structure and policies as well as your online activities
  2. Planning: Goals/action steps

Some may believe that this kind of structure is too rigid but being the architect of your life and your business, is the road to achievement. Systems create routine work in a standardized way with implementable action steps to scale your company.

Systems are your framework to outline expectations for yourself and those your work with. Embrace organization to achieve excellence. Once you invest your time and energy on the foundation, your day becomes more simplified. More productive. More profitable.

“A business without a commercial sales/marketing system is the same thing as trying to drive from Chicago to New York without a map, while blindfolded. The chance of getting to where you want to be is next to none!” Michael Trow

Creating Systems:

  1. Make a list of your systems: sales, marketing, social media, accounting, customer retention…….
  2. Record the procedures that are vital to your everyday operations.
  3. Note who is responsible for each step and level within your organization.
  4. Make sure your team follows through with their processes as well.
  5. Anticipate problems and solutions as part of your methodology.
  6. Document the desired outcomes with answers to different potential scenarios and how to handle them.
  7. Use flowcharts and or spreadsheets
  8. What systems or procedures can be automated?
  9. How will you implement your automation (document it)?
  10. Track your digital automation procedures/successes

With a system in place, you will know exactly what needs to be done, how, when, and why.

“The development of internal processes and systems is vital for defining the parameters by which specific tasks are to be accomplished. The trick for the leader is to not get caught up in weighty process and the metrics they produce, but to authentically be aware of the activities on the front line that contribute to happy customers.” Patti Blackstaffe

When you systemize your business, you learn how and what to automate enabling you to also delegate routine tasks so that you can grow faster and focus on doing what you love. Imagine the time you save with your systems in place. Your day would flow with greater ease. You would have more structure and a deeper understanding of the daily processes. Your team would have clarity and accountability. Your business would be positioned for growth and increased profits.

Jump start your business with systems. After you have completed this process, the next step is your planning of goals and action steps for each day, each month, for the year.

Make it happen.

Image credit: