Jay LeonardHow many times have you wished your postal mail was as easy to manage as your electronic mail? If you’re anything like me, it’s a wish you’ve made on more than one occasion. Email is simple to deal with and you don’t have to worry about recycling, shredding, or someone sifting through your garbage to gather sensitive information and data.
Honestly, not everyone recycles at home like they should. You may want to do your part for the planet, but fear the potential ramifications if you were to do so with the many paper products you receive in the mail. After all, how secure are current shredding machines or recycling facilities?
In this PostScan Mail review, we will see how this app allows you to manage your post mail, as you would email.
PostScan Mail offers realistic solutions for real people. Whether you’re a single person, a small business, or you’re trying to find a more effective mailroom solution for your large business, they have you covered.
What is PostScan Mail and how can it help you with your paper problem?
Very few people, in this modern world can claim to have no paper problems. No matter how diligent efforts may be to clear out the clutter paper leaves behind, there always seems to be a steady stream of new paper coming into the home. Newspapers, legal documents, bills, junk mail, and real mail – the cycle of paper coming in never seems to end. At the very least, the mail never seems to leave as quickly as it arrives.
All this paper leads to clutter problems and misplaced documents. In the world of business, a poor chain of “custody” for important documents such as legal briefs, medical records, and other important information businesses must be treated with confidentiality and discretion on a daily basis. PostScan Mail solves this problem by checking your mail for you, then scanning in documents so that you can control them digitally.
Who benefits most from a product like this?
The PostScan Mail system is one that actually has far reaching implications. It’s not a product that’s good for one specific group of people. Almost everyone can benefit from this service to some degree. Families, small businesses, charitable organizations, large businesses, and community groups are all potential clients for this service.
One major benefit for large and small groups alike is that this is a service that’s rather simple to use. The hardest part, for most people, is going to be signing up because you must have a consent form filled out and notarized using two forms of identification. It seems the U.S. postal service takes mail tampering seriously and want to make sure it’s really you consenting to this service.
How does PostScan Mail help you deal with your postal woes?
It’s really an ingenious plan. You probably get a fair amount of mail on a weekly basis despite your efforts to minimize the mail coming into your home. There are magazines, catalogs, bills, solicitations, junk mail, and more. You may even feel as if you’re going through an entire tree or more each month with all your junk mail and leftover paper.
PostScan Mail actually receives your mail instead of it coming straight to you. Then they scan the mail they receive on your behalf and load it to the computer where you can access the mail. No more paper cuts from opening your mail.
From there, the decision about what to do next rests on your shoulders. You may have them store the mail on-site, forward the mail to you, or shred the mail and recycle the paper. You have the ultimate choice and if you’ll have a physical copy stored off-site in addition to a digital copy you can access on your computer and/or share with others as needed.
The only thing you need to do to make these decisions is type a few commands into your computer. All the heavy lifting is done for you once the decision has been made.
The Basics: What does it look like?
The site itself is clean and professional in appearance. You can easily navigate from one page to the next and the information is easy to read and comprehend.
The site offers a wide range of services many people may not associate with scanning mail. However, when you get down to it, any of the features of the PostScan Mail service benefit individuals and businesses alike. Neither receives a distinct advantage from this service over the other.
The consent form is something that might seem intimidating at first, but they even walk you through that process. All you literally need to do is print it out and bring it, along with two forms of identification, along with you to the post office.
Putting it all together and seeing it in action though is amazing once you realize that you never need to brave wind, rain, sleet, or snow to answer your mailbox on any given day again.
The Good and the Bad about PostScan Mail
There’s plenty of good to consider as you explore your options for dealing with the mail problem in your home or business. The service is fairly budget friendly, saves you time in your busy day, and helps you take care of a problem that’s plaguing countless homes and offices throughout the country – too much paper.
The one biggest downside, at least at this stage of the game, is the limited number of facilities in the country to handle the PostScan Mail responsibilities. This is one business that will be interesting to watch and see what it becomes as it evolves to meet the needs of an expanding customer base.
Pricing: Will it fit your budget?
Budgets, as much as we’d love to claim otherwise, are still an important part of our home and business life. The good news about this PostScan Mail review is that the product is reasonably priced for what it offers and it’s willing to cut out some of the full service features you may find in other programs in favor of distance and a lead. This makes the product accessible to a wider audience so you can begin taking advantage of this service right away.
Is it right for you?
It’s something everyone can use to free up his valuable time, get rid of clutter, and manage paper in a whole new way. Whether you’re looking to clear out the clutter in your personal life, want to get your business back on track, or simply want to see what the PostScan solutions for the mail-room can do for yours, there will never be a time that’s better than right this minute to get started. I can see a huge advantage to using this system for a medium to large sized business due to the enormous amounts of paperwork that pile up.
Ratings: ease of use 5/5, features 4/5, value 4/5 and ease of deployment 4/5
This article was written for Business 2 Community by Jay Leonard.
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IT all looks great, in theory.
As a customer for 6 months, I have found that, in practice, it does fall down from time to time.
Issues included:
Slow turn-around to scan and on-forward mail.
Disappointing customer service
Minimal ability to resolve issues in a timely manner.
I have moved to a UPS mailbox – not as complete a service, but seems more reliable so far.
Would NEVER recommend them: I travel, hence my need for mail forwarding. Post Scan Mail (PSM) handles ONE item a month, (PRESCRIPTION MEDICATION) so timeliness is extremely important. Usually receive email from PSM when package arrives. On 5/27, hadn’t received email from PSM, so phoned pharmacy. Assured package was delivered to PSM on the 21st. This spiraled unbelievable amount of attempts from 5/27 to 6/3 to contact someone at PSM & get my package forwarded. No one EVER answers the phone & email communication was spotty. Then they stopped communicating at all & I STILL don’t have the meds they received on 5/21: On 5/27 1244pm, left message to call me. 142pm attempted to reach by phone. On 5/28 837am left 2nd message to call me. 1040am, 1139am, 1214pm, 150pm, 257pm tried to reach by phone. At 1214pm emailed them. 347pm left 3rd message to call me. 412pm received email asking for tracking info. 8pm, sent them the tracking info. On 5/29 called 923am, 1058am, 109pm, 204pm. 1135am sent another email. 119pm, tweeted & left message on their FB page. 205pm left 4th message to CALL ME. 324pm missed the ONE call I got. At 347pm tried to call back, same as always, no answer. At 412pm received email from Marie admitting they HAD my package & needed an address to send it to but they’d had a software upgrade, were backlogged & package still wouldn’t go out until Monday, 6/1, (a package they’d now had for 8 days). 453pm sent address in NC where I would be for that week. On 6/1 at 149 emailed to confirm shipment. 342pm received email it would NOT go out until POSSIBILY Tuesday. 356pm, emailed, said this is UNACCEPTABLE service. On 6/2 214pm, 222pm tried to reach by phone. Still no one answers. Left message at two different phone numbers. 237pm emailed again to confirm shipment. No response. 6/3 656am emailed to confirm shipment or give new address as I’m leaving NC area soon. NO PACKAGE & NO FURTHER RESPONSES from them. Are you kidding me? This is a prescription medication.