Communication, Productivity, and Collaboration are the foundations of any military or defense team. Without a robust efficiency, healthy dialogue between team members, and strong collaboration between departments, defense teams would founder amid a disorganized babble.

Planning, reporting, monitoring, and managing: these essential job requirements of mission-conscious military teams cannot be fulfilled without a joined-up approach. After all, productivity of defense teams, in every aspect, is reliant upon sound collaboration communication.

Where once roles were assigned via a phone call or order letters, in today’s digital age there are different feature-rich apps or platforms that augment the tangible touch of ear to handset or palm to palm.

For an on-mission defense team, having a solid collaboration and ensuring on-point team communication remains important as ever. But with the introduction of innovative software, these two critical tasks have become easy too. Team communication apps or platforms means there is no excuse for mission-failure or shortcomings due to a message or file going awry.

Understanding On-Premise Software Installation & Why they’re Important

First thing’s first – cloud computing certainly offers newfound flexibility for enterprises. It has benefits such as agility, scalability, time and money saving.

On the other hand, on-premise software installations – that are implemented or installed on a company’s own servers – is still not the most popular choice.

But, there’s no denying the fact that on-premise installations are reliable, secure, and they offer more control to the admin. In short, they allow admin or the enterprise to have a level of control that the cloud often cannot.

On-premise software installation requires the organisation or business to buy the license or a copy of the app to use it. Because the complete software is purchased, it resides within an enterprise’s premises. Hence, it offers a greater protection as compared to the cloud computing infrastructure.

That’s the reason many security conscious organisations like government agencies, defense or military teams prefer on-premise software over cloud computing infrastructure.

In this blog post, we are going to discuss five top-rated on-premise team communication tools that, if used correctly, will improve communication, increase efficiency, and enhance collaboration between defense teams. Let’s talk.

Troop Messenger

Build specifically for defense collaboration services, Troop Messenger is one of the most popular choices for security-conscious military organisations.

It is a remote team collaboration software pitched at both the small and medium-sized enterprises. Real-time messaging, screen sharing, dropbox and Google drive integration are all part of the package, and orange members (external guest users such as freelancers, vendors, suppliers) can also get access to further centralize conversation.

Why is Troop Messenger ideal for Defence Communications?

As far as the functionalities and features are concerned, Troop Messenger is sure to exceed your expectations. Yes, you get all the usual ones – audio and video conferencing, unlimited private chats, unlimited group chats, easy file sharing, recall messages, and read receipts– but you’ll have a defense organisation, you’ll mainly benefit from:

  • Feasible On-Premise deployment
  • Multi-layered security for all data
  • Fingerprint and Passcode authentication access
  • Surveillance feature to closely monitor communication.
  • Live Tracking
  • Multi-layered admin privileges
  • Data encryption while at transit and rest
  • Private Chat Burnout Window for confidential conversations
  • GDPR Compliance
  • Mitigated risk of data theft
  • Encrypted and secure army safe file transfer

Because Troop Messenger can easily be integrated with the likes of Google Drive, LDAP, Dropbox, you get the option to view and share information without leaving the chat window.

The best thing about Troop Messenger is the multiple implementation options (Private Cloud, Public Cloud, On-Premise) and possible deployment. You can self-host the app at your on-premise server or on the private/public cloud. This team communication app also has a ‘hide and seek’ feature that allows admins to enable/disable features they feel secure/insecure about at a particular moment.

As a fastest growing office chat app, Troop Messenger is definitely one to consider if boosting productivity, collaboration, and communication is your goal – one of the most inexpensive chat apps since their plans start from $1 per user per month.

DSA (Defense Collaboration Services)

An open-source-based capability, called Defense Collaboration Services (DCS), rolled out by Defense Information Systems Agency (DISA) is one of the best known communication and collaboration tools for defense teams – and for good reasons.

“It’s very secure, using the latest industry standards and hosted within secure DISA data centers,” says Karl Kurz, DISA program manager. “We actually reside on milCloud, the DoD hosting environment that is secure and very flexible. Anyone who has authorized network access is authorized to create an account on DCS and then hold meetings using this service.”

Essentially a hub for defense messaging, DCS helps teams save time, specifically which they’d otherwise spend trawling through the endless emails. It enables a secure room-based chat with multiple team members and also person-to-person instant text messaging. Chat windows, bookmarked rooms, create rooms, join rooms, roster, multi-user room, and presence indicator: all chat features can live under DCS’s appreciably efficient umbrella.

Why is DCS ideal for Defense Communication?

With DCS you get much more than a secure messaging platform. Take a look:

  • Web Conferencing: During a meeting you can perform desktop sharing, file sharing, text chat, use white board, poll/vote.
  • Recording Meetings: With DCS, meeting participants can also record the meetings and playback sessions as required. All the DCS meetings are retained for 180 Days but recorded sessions can only be downloaded by admins for distribution to specific audiences.
  • Document Sharing: Powerpoint, Excel, PDF formats, and Microsoft Word
  • Chat: Persistent Chat rooms, presence indicator, and one-to-one chats

As far as security is concerned, DCS’s credentials are remarkable with integration with DoD public key infrastructure – a framework that further integrates public key cryptography, digital certificates, and certification authorities into a DoD-wide CAC-based network security architecture. And did I mention DCS uses milcloud for data storage – allowing all users to take advantage of milCloud’s exceptionally secure cloud storage environment, and further scale DCS as required.

Defense Enterprise Office Solution (DEOS)

Defense Enterprise Office Solution, abbreviated as DEOS, is an enterprise commercial cloud environment that supports the DoD strategy to acquire and implement enterprise applications and services for joint use across the Department, standardize cloud adoption, and enable cross-department collaboration. Users have raved about its ability to reduce the complex information exchange, interfaces, and interconnection by supporting a balanced evolution of collaboration services with industry upgrades.

Why is DEOS ideal for Defense Communication?

Some of its USP’s include Enterprise-level service (providing local survivability and geographic redundancy), Global access (CONUS and OCONUS connectivity and IL5 and 6 access), and tier based pricing (tiered pricing lowers the barrier for adoption, so you pay for the services you use). But there’s more to avail through DEOS. Take a look:

  • Productivity Suite: Word Processor, Spreadsheet, Project Scheduling, Tracking, Presentation, Drafting & Diagramming, and Database Management
  • Content Management: File Sharing & Storage, Index, Filter & Search, Web Portal, and Workflows.
  • Collaboration: Web Conferencing, Audio & Video Calling, Desktop Sharing, Presence indicator, IM, Persistent Group Chat
  • Voice: Business Voice, Residential voice, Voicemail, Commercial voice access, and Unified Messaging

ExoPlatform

Known as digital workplace software, Exoplatform is one of the fastest growing defense communication software. Exoplatform is known chiefly for its secure chat functionality, but there’s much else besides. Communicate, Collaborate, Empower, and Reward – these are the four essential components of Exoplatform. Under the communication tab, you get rich features like news creation for all team members, page creation, external media sharing, and more.

Pulling your team together is just a matter of sharing a personalized link and scheduling important meetings couldn’t be easier. If you’d like to review a meeting at a later date, whether to refresh your memory of a talking point or to clarify some numbers, just make sure to record it in the first instance. You can also share screens, annotate PowerPoint to collaborate in real-time, take advantage of features like editable whiteboards and polls, and count on 24/7 phone support as needed.

Why is ExoPlatform ideal for Defense Communication?

With Exoplatform, you have at your disposal, a wide range of collaboration features:

  • Through private secure spaces, defense teams can collaborate on ad hoc initiatives
  • There’s no excuse for missing deadlines or meeting project requirements with a state-of-the-art array of collaboration tools such as spaces, documents, tasks, calendars, chats, and activity streams.
  • Enhance communication with private partners or internal teams through one-on-one conversations or group chats.

As far as security is concerned, the app ensures complete compliance with security and all privacy standards. As an admin, you can take control of on-premise implementation through the proven open-source standards of Exoplatform. All in all, there’s no excuse for information exchange to be anything other than super secure.

Given the convenient access to a range of valuable features, not to mention the defense-level security, it’s a safe choice for military and government organizations.

Accenture Federal Services’ Task Management Tool

It’s not a secret that defense teams or military agencies manage a huge volume of approvals and tasks on a daily basis. Organisations like these need to leverage class apart technologies and task management systems to enhance both collaboration and team productivity. Accenture Federal Services’ Task Management tool is one of the well-known tools used by defense agencies to reduce missed deadlines and improve staff efficiency.

With this tool, defense teams get to avail seamless collaboration and communication and hence deliver more meaningful results. With seamless enterprise-wide collaboration, automation, and secure information exchange between the team members, Task Management Tool not only accelerates robust mission delivery but also simplifies task management.

Why is Accenture TMT an ideal app for defense communication?

Fewer missed deadlines – that’s one of the strong pursuits of using TMT and apps alike. When team members are constantly in touch and have access to all organization decisions, and adminds have the capability of assessing staff efficiency and organizational performance – teams work more efficiently, and miss lesser deadlines. But there’s more to Accenture’s TMT as a defense communication app:

  • Assign tasks to individuals or teams
  • Create levels of assignments or sub-assignments as needed
  • Centralized file storage
  • One-button, on-page approval
  • Enable all the staff to review who’s doing what
  • Enable sending/receiving immediate updates according to the situation
  • Display the real-time response and status visibility across the team
  • Access to history of all the organization decisions and people involved
  • Metric based ability for assessing staff efficiency

Conclusion

Hopefully this rundown of defense communication tools will make you and your team come to a decision about the best on-premise chat app.

Whichever one you opt for, these instant messaging and remote collaboration apps will accelerate your team’s efficiency, set the stage for real-time conversation, help to bring your team together, and give your team members the centralized tools they need to be more productive.

We can’t make a choice for you, but if all the features and functionalities of the above 5 apps are compared, Troop Messenger definitely has more to offer in terms of communication, collaboration, and efficiency.

What Makes Troop Messenger a Better choice?

Like all the other four apps, Troop Messenger offers essentials such as one-on-one messaging, audio & video calling, desktop sharing, group chat, and secure file sharing. Where Troop Messenger really shines is:

  • Burnout Window – A confidential chat window where exchanged messages automatically expire after a stipulated time period.
  • Real-Time location Sharing: With Troop Messenger, admins can live track their Troops along with the communication updates to understand the unique challenges they face.
  • Play Hide and Seek: Enable/Disable the features you feel secure/insecure about at that moment.
  • Surveillance Feature: As an admin, you can closely monitor your teams communication and information exchange
  • Data Ownership: Own all the message-exchanges and manage your data space either with collaborative or single-point ownership.

Remember, a defense team chat app that prioritizes data security and admin control is more likely to avoid the disruption during mission-critical situations caused by information theft or security breaches.