Connor BrookeBy video conferencing, you can hold dozens of meetings per week without becoming less productive. However, you need to run your meetings efficiently in order to enjoy all of the advantages of modern video conference software. Here are a few tips to keep in mind when preparing for your next video meeting.
1. Understand how your video conference solutions work. Look for software that will allow you to effortlessly bring up charts, graphs and other graphics. Experiment with it before you try it in an actual meeting and make sure that you understand all of its features.
You should try to use the same software from one meeting to the next. By staying consistent, you will minimize setup times and improve the quality of demonstrations, chart presentations and other aspects of your video conference meetings.
2. Choose the right camera locations. You should set up your camera before the meeting starts and encourage the other participants to do the same. Place your camera in a location with simple surroundings to keep the focus on you.
Check your webcam’s focus before the meeting starts. You should invest in a high-quality webcam in order to minimize your potential distractions. Most videoconferencing programs allow you to preview your camera feed so that you can clear up any picture issues before the conference starts.
3. Keep the meeting on track by developing a schedule and sticking to it. You might keep minutes in your face-to-face meetings or use rules of order to keep time under control. These techniques are also effective in video conferencing.
Many business people tend to think of video conferences as less formal than face-to-face meetings. Dispel this myth by sending out handouts and meeting schedules about an hour before each teleconference meeting.
Above all else, communicate with your employees, coworkers and clients. Let them know what to expect from the video conference before they log on. If you use the right software and take appropriate steps to prepare for videoconferencing, you’ll enjoy personal, professional meetings that run efficiently and smoothly.
This article was written for Business 2 Community by Connor Brooke.
Learn how to publish your content on B2C
Join our Telegram channel to stay up to date on breaking news coverage
Add B2C to your Google News Feed
An advance user friendly system that I use is webmeetingstoday.com , it allows me to communicate effectively with full collaborative features. Their are many video conferencing systems out their( webex, gotomeetings, ect..) it is a matter of choice on how you intend to use it and how efficient it is.