In Workplace A, meetings are the bane of many an employee’s existence. They consist of wasted time, boring presentations, and an opportunity to catch up on personal emails. In Workplace B, meetings are rare, and when they do happen, they’re focused and engaging. Employees don’t dread them, and in fact, they see them as vital to productivity.
How do you get your meetings to resemble those of Workplace B? It’s not as difficult as you may think, but you have to be honest with yourself and with other people. The following five steps are a great place to start to work your way toward Workplace B-style meetings.
1. Slash the meetings in half.
Meetings are like food. You eat it all, and you feel full. With a smaller plate, guess what happens? You also feel full. The same principle applies to meetings. If you schedule them to last an hour, they’ll fill the space of an hour, whether or not it is necessary. Try slashing cutting the time in half for more efficient company meetings.
New tactics like this can keep your team feel energized throughout the meeting…and maybe even excited for the next one!
2. Start on time.
Start on time, every time. By being punctual, you’re not only setting a positive precedent, but you’re also communicating that your business values employee time and other workplace obligations.
3. Know your goal.
If you’re going to increase overall efficiency, you need to get to the point of the meeting. Define your objective and communicate it before and during the session. It’s surprisingly easy to get sidetracked by a different topic, but if you called the meeting, it’s your responsibility to keep it on track with the chosen objective.
4. Leave the office.
Go somewhere else for a change. Head to the coffee shop down the street or to the nearby park. Having meetings in a change of space is a great way to get creative juices flowing and allow attendees to brainstorm effective and unusual solutions to new problems.
5. Stand up.
If the meetings are under 15 minutes, encourage attendees to stand for meetings, if possible. Research indicates that participants will make decisions more quickly when they’re on their feet. Stand-up meetings are especially effective to identify pressing daily issues and assign people to take care of them after the meeting is over.