The Best Business Email Security Etiquette

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E-mail is now indispensable to both private individuals and companies, but there are still far too many failing to implement the right security measures. For businesses, the results of intercepted e-mails can be colossal. If sensitive data falls into the wrong hands, all hell can break loose, and the outcome can be catastrophic. Fortunately there are measures there for the taking that can greatly reduce the chances of security being breached.

Scramble Your Messages

It’s essential that businesses make use of the best file encryption products and email security services available to them. One of the features that should be sought out is encryption. When e-mails are encrypted, only the desired recipients are able to make sense of the content within them. Interceptors meanwhile are left with nothing but a scrambled e-mail with nonsensical content. This means that no matter whether the e-mail contains business plans or bank details, it cannot be used in any way by unauthorised outsiders.

Find the Right Products

It’s agreed by many that e-mail is not the ideal way to communicate in business, but when it is a necessity, businesses can at least make use of high-level security products that can keep operations safe and efficient. Hacking and malware can slow down business operations to a halt, and if sensitive information is leaked via unsecured e-mail, companies can even find themselves sued by the people whose confidentiality they have unwittingly breached. Even employees can find their confidential information leaked this way, so if anything untoward of this nature does occur, staff morale levels can dip and you may even see your own personnel taking action against you.

Using Digital Certificates

It’s also important that the recipients of e-mails can feel assured that the sender is who they say they are. Digital certificates will help you put your recipients’ minds at rest, and leave them confident about opening any attachments or links that might be included in the e-mail. Web-based e-mail services are best avoided in business unless SSL protection is on offer. All in all though, even with the best security software in the world, human error can still lead to epic problems, which means that you should always ensure that your staff are briefed fully on workplace e-mail etiquette.

Keep Them Educated

Even with the best filtering systems, malicious e-mails do have a tendency to slip through the net from time to time, so it’s important that your employees are constantly vigilant and that they never open anything that might look suspicious. Furthermore, you should always ensure that the software that you do come to rely on is updated automatically. With new threats at play all of the time, it cannot be emphasised enough just how important it is to stay one step ahead of malicious tactics.

Image courtesy of lydia_shiningbrightly, Flickr