In response to more difficult economic conditions, businesses have developed lean approaches to optimizing their business processes. In the approach used in this case, going “lean” can mean ending up with better, more cost-efficient results than the approach traditionally implemented by the company.

Business Process Automation - Modeling vs. Execution

The model vs. the execution

Business process modeling is like creating a diagram that puts into visual representation a sort of checklist with strategically organized sets of tasks to be ticked off in strict order.

Business process automation, on the other hand, is when the model, or the configured content of goals and to-do lists in that diagram, is then deployed through a workflow application, allowing real-time access for a team leader to designate, monitor and manage the progress of each team member to execute on their designated tasks.

If you’re a manager interested in developing a more cost-effective use of your time, let a business process automation software do the routine work for you.

Benefits of business process automation

  • Task management made simpler

With the right process automation software, familiarity with user-friendly MS Outlook-style interface allows for easy navigation without having to learn any complicated API.

  • Clarifying tasks and priorities

Through the transparency provided by the workflow tool, users can smoothly manage task hierarchies and instantly determine and focus on which duties are more urgent.

  • Collaborate on and group tasks per project

Easily designate assignments per group and/or individual and collaborate onward for a more seamless integration of each sub-task.

  • Follow task progress and discussions

Compared to e-mail threads, a software optimized for business process automation allows for a more organized way to monitor the time spent on the completion of each assigned task, the changes that were applied to it, and the people involved in the sub-project. Others can also be looped in on a discussion to keep the team in sync with project development updates.

  • Automate the creation of recurring tasks

Certain repetitive processes, like reporting task and sub-tasks completed per day, updating the team’s weekly stats, reporting the overall progress of the project and the like, can be automatically created through the program as per required schedule.

  • Due date reminders

The software notifies each user to avoid missing the deadline of each assigned task.

  • Software flexibility

The tool comes with ready-made business process templates that can be easily manipulated to adapt to whatever personalized model you have for your business.

Business process automation software, in a nutshell

This tool helps managers organize the workflow process. It also sets a priority scale for each sub-goal, making it more efficient for a team to complete a project (broken down into mini-projects, mini-tasks and so on) without getting lost in the details.

Through a transparent and collaborative interface, a process automation software assists in letting the whole team track each other’s development while managing the sub-tasks leading to the project’s completion, saving time by letting each member focus on their specific assignments.

Conclusion

Going lean does not necessarily mean going “cheap.” What this means is that there are other options that do not involve having to hire and pay additional people (who could get sick, get pregnant, have deaths in the family, etc.) to perform routine tasks that can be automated and done more efficiently by a single software.

For more information on business process automation software, check out Comindware Tracker.

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