The typical maintenance team has several people using the same software, but not every person on the team is tech-savvy.

This is why you need a maintenance management system that’s easy for everyone—from managers to technicians in the field—to use. Choosing a CMMS that is as intuitive as it is packed with functionality leads your team to perform maintenance tasks faster and with more accuracy.

To help you find this ideal system, we analyzed hundreds of reviews from real CMMS users and ranked them by their average scores specifically for ease-of-use. We identified the top five systems and listed them alphabetically here.


Fiix has been offering popular maintenance management technology for several years, with work orders, preventive maintenance, asset management features and other important core functionality rolled into the solution.

A couple standout features include a customizable and interactive dashboard to view the health of your maintenance operations at a glance, and a strong mobile CMMS application for smartphones and tablets.

List of color-coded work orders in FiixWhat Users Say They Like:

  • Work orders are easy to create, track and organize. The system includes standard workflows that any employee in the organization can use.
  • The Fiix interface includes guides and videos that help remind users how to perform certain functions, making it easy to use without calling support.

Fiix is available in three versions—Basic, Professional and Enterprise—that offer more advanced functionality as you move up. A Performance solution is also available for larger companies that need more customization. All plans include access to the mobile app.

Maintenance Connection

Maintenance Connection is a long-time player in the maintenance space, providing a system that helps with maintenance and facilities management tasks. Work orders, preventive and predictive maintenance and inventory management make up the core functionality.

The system’s enterprise asset management (EAM) capabilities offer companies a way to leverage maintenance and other data to make better decisions that impact the whole organization.

A work order dashboard view in Maintenance ConnectionWhat Users Say They Like:

  • Switching to different modules is easy due to its efficient user interface and tabs that make navigating to the functionality you want simple.
  • Customization helps users further streamline the user experience by hiding or adding fields to tailor the system specifically to a users needs.

Maintenance Connection is available in a cloud-based version or a traditional on-premise installation, with two purchase options: through a monthly subscription or a perpetual license. Pricing is based on the number of users.


MAPCON is a popular maintenance system with the core asset management, preventive maintenance, reporting, purchasing and workflow management functionalities.

This vendor sets itself apart by also offering a large list of advanced modules customers can use to personalize the system, including utility importing, billing, barcoding capabilities and more.

MAPCON offers a simple work order request formWhat Users Say They Like:

  • The reporting features in MAPCON include a variety of easy-to-create report types that shed light on valuable metrics.
  • The system is user-friendly, but when users do need help, they say they’re able to reach a knowledgeable, friendly support representative often within minutes by phone.

MAPCON is available in a Basic version with a cloud-based option and a Pro version that offers EAM functionality. Customers can also purchase more advanced modules.

Maxpanda CMMS

Maxpanda CMMS is a full-featured maintenance system with asset tracking, preventive maintenance, work order management and several more core maintenance functions.

The system is designed to serve several different industries, from health care to hotels to manufacturing, and the interface keeps each functionality easy-to-find with a color-coded navigation bar on the left side of the screen.

Adding tasks to the Maxpanda CMMS calendarWhat Users Say They Like:

  • The system is valuable for those new to software because it’s easy to train new users thanks to a clean layout and useful training videos.
  • Maxpanda’s mobile app also offers a simple interface that boosts efficiency and convenience for technicians viewing work orders in the field.

Maxpanda CMMS is available in six different versions, which increase in functionality, work orders per month and number of sites as you move from Basic up to Enterprise.


SS-CMMS is a system that offers most of the key maintenance features like work order planning, automatic notifications, inventory management and reporting for an unlimited amount of items at a lower cost than many other feature-rich products.

The design of the user interface is sparse, but each page is laid out in a way that makes it simple to navigate and understand by just about any type of employee.

Adding equipment in SS-CMMSWhat Users Say They Like:

  • The system helps manage daily tasks like planning preventive maintenance, while also offering more advanced functionality for larger organizations.
  • An intuitive user interface makes tracking a large number of assets and spare parts simple.

SS-CMMS is a cloud-based system, purchasable with a monthly or annual subscription or with a single upfront cost. The vendor also offers cloud storage plans at different sizes.

How Can I Find an Easy-to-Use CMMS?

If these systems seem like a good fit for your maintenance team, check out their product profiles on our CMMS page. There, you can also find highly rated maintenance and facility management systems in our FrontRunners for Facilities/Equipment Maintenance Management.