email management software solutionsIn the online environment most people spend a large amount of their time emailing. In essence, it should make our lives easier but with all the emails, websites, business, shopping etc. some individuals may feel that email has complicated life to the extent that we lose track of what we’re doing. Some people use task manager tools, such as AtTask or ProWorkflow or Zoho Projects, but an additional way to utilize time effectively and to make your life more organized and manageable is to have more than one email address. For those of you still using one email address for all aspects of your online communication, here are 9 reasons why you need to have multiple email addresses, and so you can focus on email management instead of email insanity.

1. Separate your Business Email

There are many people out there that use just their work or business email address as their only email account. This can easily lead to confusion as well as an inbox filled with unread junk, mail often causing important emails to be lost or over looked. Plus, @Gmail, @Hotmail or @Yahoo don’t say established business nearly as much as a real domain URL.

2. Personal Email Address and Junk Mail

Many people find it useful to have three or more email addresses. One for important business emails, one for important personal emails, and finally an email address that you use for anything that may send spam your way i.e. when joining interesting websites or trying to get free online software and demos.

3. Identity Protection

With the recent cases with companies like Target, online privacy has become an ever-increasing issue. By having a non-essential email address that you use for all social websites you are more protected from having privacy invasions than if you use your business or personal email address.

4. Easy Handover of Large Projects

If you are engaged in a long-term contract or project, having an email address dedicated to that specific project makes sense if you are ever transferred or move jobs. You can just hand over the email address and password to your replacement.

5. Disposable Email Accounts

We live in a world where there are so many things that are disposable and email addresses can be added to that list. With the many free online email accounts that take just a few minutes to set up, it’s easy to create an email address that can be disposed of after it has served its purpose. There are many instances where such a disposable email will make sense. Examples include short-term projects, an email address specific to one online application (such as Facebook or Twitter,) for testing purposes, etc; basically, anytime you are unsure of the period of use, like when you decide to take on numerous Free Software Trials.

6. Accessibility

The many free online email account options make email access easy and global, but by using programs such as Outlook you can also have all the online emails stored on your computer’s hard drive. This will allow you to make access of multiple email accounts but no different than accessing only one account.

7. If You Require an Alias

Most Internet users are becoming writers in their own rights, whether it is as blog writers, forum posters or website owners. Often using an alias is better than revealing your true identity. An alias email address will help track any communication that may occur under your alias. This could especially be true if you want to provide a review of poor service. (Although there’s a lot to say for honesty, right?)

8. For Groups or Families

If you are involved in a group or you want a separate email that your children can use along with the rest of the family, creating an email for the group will help coordinate communication for a group and does not interfere with other emails.

9. As a Backup

One of the ways that email providers secure your account from a lost password or after unauthorized account access is by using a back-up email address that can be used to send a password reminder or new password setup; make sure that you have these measures in place.

Are you ready to take emailing to the next level?

Email accounts are easy to set up and there is really no limit to how many you can have. Use more than one email address to better organize and manage your communication.

You can also use professional email management software to host your business email and run efficient email marketing campaigns. These are some of the most popular email management solutions:

SendGrid Email Delivery

You want your email management software seamlessly to join your current workflow. SendGrid and its flexible email APIallows you to integrate their reliable delivery and real-time analytics right into your existing email infrastructure.

SendinBlue Email

It allows you to manage your marketing campaigns, transactional emails, and SMS messages all in one simple and powerful platform. It include tools for designing personalized emails, send your campaign to all your subscribers or a custom contact list, with clear statistical reports to track results, and improve your email marketing.

Xink Email Delivery

Your email signature is a reflection of not only you but your business as a whole. If it looks bad, you both look bad. Use Xink to create sleek, professional and actionable email signatures that you can quickly implement and standardize across your small business.

Zoho Campaigns

An email hosting service built with the needs of a modern business in mind. It provides best-in-class features for business users to communicate effectively while catering to the fine-grained customization and mailbox management needs of IT administrators.

Mailjet Email Service

An all-in-one solution to send, track and deliver both marketing and transactional emails. Its cloud-based infrastructure is highly scalable. A proprietary technology optimizes the deliverability of the messages.


Its online marketing tools helps you keep connected to your customers and followers alike. Benchmark pledges to give your business an engaging relationship with your subscribers in the following ways: Secure, dependable email marketing, professional event management, unified branding across your social networks.

Ready to take it to the next level? Here’s a bunch of email marketing software just waiting for you to demo.

Read more: How to Find an Email Address in 60 Seconds