Invisible Infrastructure: A Five-Part Tale of Disappearing Paper Trails

Invisible Infrastructure: A Five Part Tale of Disappearing Paper Trails image Paperless Office 300x300

The Paperless Office

Fortunately for the Earth, the use of paper to record and store information is becoming an obsolete practice across multiple industries. This transition from the physical to the digital has been occurring for quite some time now, but recent advances have sped up the process even further. To celebrate the innovations that make us more organized and eco-friendly, let’s take a look at the top five most efficient systems that reduce our reliance on paper.

1. Cloud Computing

With all of your devices stored safely in the cloud, who needs to bring along hard copies when you can access them from virtually anywhere? Cloud computing makes information sharing easier than ever, while eliminating the need for a paper trail to keep records, and allowing access information from multiple devices. This function is most commonly seen with online email software like Gmail, Hotmail, Yahoo! Mail, and the like. However, these same companies are continuing to make it easier to store documents, presentations, photos and more all within the cloud, which saves space on your hard drive while also saving paper.

2. Online Payroll

Maximize speed and efficiency with one of the most convenient and technologically advanced systems available for businesses of all sizes. With online payroll, companies can more effectively calculate employee salaries, pay taxes and file forms without any late night work sessions or number crunching required. The service does everything for you, which gives business owners and their employees more time to make money to contribute to the payroll. Not to mention, conducting your payroll online ensures impeccable record keeping in case important files need to be accessed for any reason.

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3. ShoeBox App

Scan both old and new documents easier with the innovative new ShoeBox app, which utilizes edge detection and perspective correction technologies to deliver a perfect scan every time. The improved camera of the iPhone 4S camera puts it on an equal plane with the camera quality in most scanners. As a result, users can count on image quality at an astounding resolution measurement of 2448 x 3264. Photographs, documents and other paper images can be stored easily on your mobile device or on any of your cloud computing accounts for optimal space. This user-friendly device makes it easier for businesses of all sizes to slowly make the transition to strictly digital documents.

4. Digital Readers

Readers used to be able to choose from just two basic types of books: hardcover or paperback. But in the modern world, a third option has emerged that transforms the traditional structure we’re used to by embodying a completely digital format. Digital readers such as the Kindle and the Nook have quickly made physical bookstores–and the contents within–things of the past. Despite their relatively new arrival onto the literature scene, the increasing popularity of digital readers is highly reminiscent of the growth of digital music storing devices like the iPod. By increasing the distribution ease of these reading materials, both businesses and individuals can gain something of value from this recent innovation.

5. Work Schedules

Gone are the days where employees can use the excuse that they “wrote the schedule down incorrectly” or “didn’t receive an updated version of this week’s schedule.” With online scheduling services like HotSchedules.com, employees always have complete access to upcoming schedules. This same idea is also applied to education and class scheduling, and has proven to improve efficacy and communication while eliminating the paper trail.

In an age where environmental consciousness is becoming more important, developments that eliminate the need for paper consumption are crucial for a better functioning society. Environmental efficiency isn’t the only benefit gained from this transformation, but organizational efficiency and record-keeping efficiency are significantly enhanced as well.

Discuss This Article

Comments: 1

  • Mary Kay says:

    Online hiring and onboarding too – no more filling out of paper forms and a big room with filing cabinets. Everything can now be done online, including state and federal forms.

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