Craving time in your day to do more of what you like to do or what you are good at? It is easier than you think.
- How truly productive are you?
- Do you have time robbers?
- Are you busy being busy, hence wasting time rather than being a productivity mogul?
You need to be able to answer these questions to determine where you can improve and if you are willing to make changes.
Exercise in Time:
No, not a time warp of jumping jacks or pushups, but keeping a time journal of where the hours disappear. For 3-5 days actually record every task, project, deterrent, interruption, phone call, text message and the like. Note if it was important. Did you NEED to address it as immediately as you did? Did it further push you off course? Did it reflect your core genius? Did it generate revenue?
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Once you have your list organized and reviewed ask yourself:
- Could you have delegated the task?
- What seemed so drastic at the moment that should have waited?
- What are your biggest distractions?
- Are you ready to commit to change in these areas?
What you can do:
- Time block your schedule with specific hours for work, calls, play
- Respond to emails and other communications at specific intervals and create an autoresponder saying that you will get back to the sender within a certain time period
- Triage your communications
- Take a break from digital overload and reduce the number of unnecessary newsletters
- Use RSS Feeds and news aggregators to centralize your news and updates
- Schedule your social media posts
- Turn off technology – it is too tempting
- Batch blog post writing
- Create systems and processes for those tasks that you do every day
- File and organize your inbox and folders
- Stay on task and focused- each time you jump around, you interrupt the workflow
- Delegate back end administrative activities that don’t generate income or are low payoff tasks
While some of this may seem trivial, the minutes you save can add up to hours and these hours are valuable to any business owner.
Where will you institute changes?
Image credit: Microsoft