Juggling multiple responsibilities is common when you work in the human resources department of a small company. Unlike big corporations where a number of different people may handle tasks such as payroll, hiring, benefits administration and other personnel-related issues, in a small- or medium-sized company, it’s typically just you trying to do it all. Even in companies with more than one person handling the duties, it may be difficult to keep up with the workload of a busy personnel department, especially in a growing business.
Fortunately, there are services and software available to human resources professionals like you that can take at least some of the burden off of your shoulders. The following are three such tools that can either help free up your time for other tasks or at least make your job a little easier:
Employee handbook software
Employee handbooks protect both a company and its employees by outlining policies, procedures, benefits and what is required from employees, as well as what workers can expect from the company. Some small companies have an inadequate employee handbook, while others have none at all. The right employee handbook software can help you create and maintain a handbook that will keep your company in compliance with your specific state’s employment laws and regulations. A clear, concise, organized employee handbook is one of the most important tools that a human resources specialist can possess.
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Processing payroll at the end of every pay period can eat up a lot of your valuable time. In addition, if deductions or overtime aren’t calculated correctly, your business could be forced to pay fines. Fortunately, there are companies that can handle the details for you and take responsibilities – like printing checks or processing direct deposit – off of your hands.
You will find that choosing to use a payroll system rather than doing it yourself will be a smart move that reduces your workload substantially. Employee information can be stored in one location and tracking tools can help you maintain staff schedules, as well as keep track of vacation and sick days.
Online training videos
Not too long ago, employees would be trained in large groups or individually on-site by a personnel specialist. Each of these training sessions could take an hour or more of a personnel specialist’s time. Today, smart personnel departments are using online training videos, which employees can access and watch at their convenience and even in the privacy of their own home.
To ensure that an employee actually watches and learns from these videos, most are followed by a quiz based on the material that was just viewed. In addition, these systems can track what training videos each employee has seen and what training videos they still need to see.
If your business can’t hire more human resources personnel to help you, there are many ways software and outside firms can help reduce your workload. With the right tools in place, you will be able to use your time for the many other personnel-related duties, such as interviewing and hiring.