Onboarding is a vital first step for a business who wants its new employees to be loyal and stay with the company for the long haul. When a new hire knows where to go and who to talk to if there’s a problem, he is going to feel stable in his new position, increasing the chances of retention and reducing the strain on the human resources department in looking for new recruits. These employee onboarding best practices help ensure all new hires are assimilated into the workforce quickly and easily.
Before the employee’s first day
Some onboarding tasks happen before the new hire arrives at the facility. Organizations can help the employee assimilate by providing existing staff members with their new coworker’s résumé and job description. A buddy or mentor can also be assigned. A list of tasks the new hire will perform in the first week should be created. Finally, a workstation needs to be prepared, cleaned and properly stocked.
Prepare the paperwork
Before the new hire comes, companies should have all the paperwork for hiring ready. Any payroll processing paperwork, like Form W-4, should be prepared along with any in-house forms for the employee to sign. This will eliminate any paperwork issues that prevent the worker from starting immediately. It will also save the payroll services and human resources departments from having to chase down the new hire to grab a signature. Presenting all of the paperwork in one organized bundle puts the company in the best possible light in the new hire’s eyes. This is also the time to take care of any compensation concerns and set up all benefits. If these benefits need to be explained, the first day on the job is the time to do so. This shows the new hire that he is valued by the company.
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All new employees should be welcomed with a tour of the facilities. Managers need to show their new workers where things are, including where they will work and where the manager’s office is. During the tour, the new hire should be introduced to coworkers to make him feel welcome.
The first day on the job is also the day to carefully outline all important policies for the position. Attendance, sick days, leave time and vacation days need to be spelled out for the new hire so there are no misconceptions. This information may be included in the employee handbook. Rules for employee conduct should also be addressed.
Depending on the industry the new hire is entering, an organization might enforce strict security measures. An employee who is not given full education about these rules could be left in an embarrassing situation when the security professionals will not allow access to the building. When onboarding a new employee, companies need to be sure to explain all safety and security procedures. This also includes assigning keys, passwords and employee identification when appropriate.
The first day on the job should include the launch of any training the new employee will need to complete. This will show him the organization is serious about starting the position immediately and providing thorough support and training.
Onboarding a new employee efficiently will improve his productivity and dedication to the company. After spending the time searching for the right candidate for a position, it simply makes sense for a business to properly introduce him to the company and its methods of operation without stress or confusion. Being prepared in advance, ready to make introductions and able to begin training the new hire immediately is the way to do just that.