Have you ever experienced having to fall in line at the bank to pay numerous bills? What if you’re paying various bills for many people – like for your business, for example? Can you just imagine the hassle of looking at all of those data forms and updating, organizing them day after day?
Managing your business’ household expenses doesn’t have to be an arduous chore. Speed has become a new currency nowadays, and more and more companies are turning to accounting software to help them manage their accounts payable activities more efficiently.
Solutions such as the following can help ease the load off your and/or your people’s backs:
- Cloud-based computing
A cloud-based accounting program liberates the business from the laborious task of having to set up and maintain the software in each office computer.
Being available in the cloud, this also means any employee (even remote employees in other branches) can access the same software and data online.
- Workflow templates
The best accounting software programs have built-in templates which streamline the workflow process of accounts payable activities. These templates are also easily navigable and customizable without needing to study or employ additional IT skills.
- Organized filing
Data is categorized into organized databases and forms, making it easier to search and sort through pertinent financial accounts information. Information such as employee involved, deadline, status, creator and owner, can be tracked more accurately compared to the clunkier process done through e-mail, shared forms and spreadsheets.
- E-mail reminders
Meeting budget needs and handling expenditure items in a timely manner can be challenging, especially if you’re already swamped with other work. Simple items such as deadline notifications and other expense monitoring can be handled by the automated system to free you for other tasks.
- Instant access to information
When the accountant is on lunch, on vacation or sick, and you urgently need to view something in your accounts or know when a certain deadline is due, having a cloud-based accounting software allows you instant access to the information you need, whether you’re in or out of the office or whether it’s in or out of office hours.
- Automated processing
Manual processing has a higher risk for mistakes, confusion, and leads to more paperwork. Through automated processing, accounts can be managed in a less disorderly fashion. The process is continuous and on time because while accountants and finance managers need some time off for vacation, rest days or sick leaves, an accounting software works round-the-clock.
- Free testing
If you’re worried about cost, then it might be a good idea to avail of free trials first. Some providers offer 30-day trials so you can test what system will work for you before you make the big move.
The monitoring, computing, all the way to the execution of accounts management chores will definitely need a lot of time and effort investment. And if you’re on the verge of thinking you need more people to handle the job, then maybe it’s time to move on from the spreadsheets and e-mail bills and get yourself acquainted with an accounting software.
If this is something you might want to try, Comindware Tracker provides more information on accounts payable management software, plus a 30-day free test drive.
Image credit: adamr | FreeDigitalPhotos.net