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Email Archiving: 8 Reasons Cloud Is Better Than On-Site

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With the incredibly rapid adoption of cloud storage technology, questions continue to be raised about its comparison to on-site solutions, with a particular focus on security. However, cloud solutions can sometimes be more secure than on-site solutions. In this blog we discuss 8 reasons why storing in the cloud is better than storing on-site.

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1. Better Digital Security

Cloud email archiving vendors are dedicated to their cloud service and therefore have security as a daily focus. They are constantly looking for gaps and loopholes, and immediately apply security patches to any weaknesses they find.

2. Stronger Encryption

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In terms of digital security most cloud facilities employ strong encryption for all data, making data unusable if it is retrieved illegally.

3. Better Analysis Technology

Cloud storage companies also invest in rapid analysis technologies to easily lock down key points of information at the slightest indication of a security threat. They can trace intruders and quickly respond to any attack.

4. Less Human Threats

Having no physical access to the files on your company site provides a security advantage. In terms of physical theft or destruction, cloud storage options are far more secure than on-site ones. Physical damage by employees also becomes an impossibility as everything is stored off site.

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5. No Aging Hardware

Over time any storage system will become aged and faulty. A cloud storage system answers these problems by making it their business to keep up to date hardware, software and security protocols. By using multiple backups, hardware can easily be replaced without any hassle or compromise to data integrity.

Keeping email data backed up and stored can be a costly process. Depending on the size of the organisation it can include consistently buying new hardware to take the place of old, worn and slow equipment or buying new software to better manage your processes. This is an expensive procedure and one that may include yearly subscription fees.

6. Less Corruption and Damage

Data corruption is also not an issue with cloud storage as multiple backups keep everything safe. Many facilities may even employ multiple locations. For example Amazon Web Services has two entirely different storage locations to protect against regional disasters and power shortages. This also takes the burden off your organisation for creating a filing system that is easily accessible to all. Some companies will even do data retrieval for you, essentially making your only role deciding what you want to see.

7. Better Security Maintenance

Data storage can even involve hiring dedicated IT staff members to maintain and keep storage and access secure. This problem is exacerbated in certain areas, particularly email, where it is legally advisable to keep clear and comprehensive records of communication throughout the company.

A cloud storage system answers these problems by making it their business to keep up to date hardware, software and security protocols. By using multiple backups, hardware can easily be replaced without any hassle or compromise to data integrity.

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8. More Technical Experts

Cloud storage systems also have expert and specialised data storage technicians servicing their clients and products. If problems or difficulties arise they can be quickly and easily fixed by dedicated service people. Cloud storage technicians service multiple clients and have experience across most industries and thus know how to best provide storage services for companies of all sizes.

Cloud Email Archiving

Overall, cloud email archiving facilities are better than on-site options for their simple usability, low costs, agile IT resources and their superior security. The absence of physical security issues and the watchful eye of experienced professionals means that your data is safer in the cloud than on-site.

For more information about archiving and the cloud download our free whitepaper by clicking on the link below.

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